BCS Student Chapter Role Profiles

The chapter committee must have at least three BCS student members filling the roles of Chair, Secretary and Treasurer. The chapter committee and members must abide by the BCS code of conduct and rules, the penalty for serious breaches is removal from the committee and chapter.

1. Chair

The chair of a chapter is the leader and will oversee all chapter activity. The chair will need to provide support, advice and guidance to the other chapter members throughout the academic year and provide direction for the chapter. You will need a strong understanding of what the chapter does, and belief in the aims of the chapter.

Skills and qualities required

  • Must be a student member of BCS
  • Leadership
  • Communication (written and verbal)
  • Dedication and commitment
  • Management and motivation
  • Organisation
  • Delegating tasks
  • Managing change
  • Taking responsibility

Key responsibilities

1. Calling meetings (at which the secretary manages the agenda and minutes)
2. Chairing meetings - ensure agenda items are covered
3. Delegating tasks - you should not do everything yourself
4. Understanding the broader picture - keep the vision and aims of the chapter in mind at all times
5. Being a spokesperson - representing your chapter to students, the Students' Union, the University and the media
6. Maintaining committee enthusiasm - motivating your team with passion

2. Secretary

The secretary is key to any chapter and ensures that everything runs smoothly. Duties include managing emails, room booking, the organisation of meeting agendas and taking minutes. Above all, you need to communicate frequently to your members to keep them interested and involved.

Skills and qualities required

  • Must be a student member of BCS
  • Writing (minutes and emails)
  • Organising
  • Researching
  • Prioritising
  • Time management and multi-tasking
  • Record keeping
  • Friendly and approachable

Key responsibilities

1. Reading and organising emails
2. Arranging meetings
3. Booking rooms or venues
4. Maintaining up to date membership records and mailing list
5. Being aware of key dates for your chapter throughout the year
6. Creating agendas for meetings and taking minutes
7. Record keeping (records of events, funds, contacts etc.)
8. Communicating regularly with your members

3. Treasurer

Being a treasurer is about more than just money. It means knowing how your finances stand at all times; being transparent, accountable and avoiding potential debt by planning ahead.

Skills and qualities required

  • Must be a student member of BCS
  • Well organised
  • Numerical competence
  • Communication
  • Trustworthy
  • Risk management
  • Planning and forecasting
  • Monitoring and reporting
  • Processing payments
  • Account management

Key responsibilities

1. Learning and understanding the financial system of the chapter
2. Keeping track of all income/expenditure
3. Organising affiliation to national bodies
4. Applying for BCS, Students' Union (and external) funding
5. Keeping the committee and members informed of the chapter's financial situation
6. Organising fundraising or sponsorship for your group

Additional Roles (optional):

Outreach Officer (education and industry liaison)

Skills and qualities required

  • Communication (written and verbal)
  • Dedication and commitment
  • Organisation
  • Taking responsibility
  • Friendly and approachable

Key responsibilities

1. Corresponds with local schools and colleges to identify outreach opportunities
2. Organises suitable events to represent the BCS in local schools and colleges
3. Liaises with local industries and public sector bodies to identify outreach opportunities
4. Liaises with local BCS branches and specialist group members to ensure the chapter is up-to-date with their events
5. Sources and organises suitable speakers/visits on behalf of the chapter
6. Meets with the university industry liaison officer to discuss opportunities

Publicist (web, social media and advertising)

Skills and qualities required

  • Communication (written and verbal)
  • Dedication and commitment
  • Organisation
  • Taking responsibility
  • Technical skill
  • Eye for detail
  • Understanding of social media

Key responsibilities

1. Ensures maximum coverage of chapter events, both before and after they occur
2. Populates and maintains the chapter website
3. Ensures an active and up-to-date social media presence in compliance with the BCS guidelines
4. Create write-ups of activities for the media
5. Liaises with the press, both university and local
6. Organises mail shots, programme cards, posters, flyers etc.