The next in our unique and highly successful annual series of Spring Schools is on Contract Management relating to Project Management. It will be held on consecutive Wednesday evening in March 2020 4th/11th/18th/25th.

Participation Certificates for 6 hours will be made available to attendees.

The four different speakers have been assembled to address procurement aspects that might confront/help/challenge a project manager throughout the project lifecycle.

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SPEAKERS
TBA from NAO
Dr Jon Broome BEng PhD FAPM, Managing Consultant, Leading Edge Projects Consulting Ltd
Richard Moxham
John Lake B.Sc (Hons) ChPP MAPM RPP C.Eng MIET

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AGENDA
18:00 - Registration with fruit juices, tea, coffee, biscuits and a networking opportunity with a sandwich buffet
18:30 - Presentation, followed by Q&A
20:00 - A further networking opportunity with wine and fruit juices.
21:00 - Close

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SYNOPSIS
04 March 2020 - Week 1 - TBA from NAO - Getting contract right for project management
The opening week of the School will set the scene for successfully managing project contracts. The NAO speaker will go through its processes and checklists, built up rigorously through many years of auditing government projects, with a view to using them to avoid contract issues right upfront.

11 March 2020 - Week 2 - Procuring for Agile
The presentation will review the white paper on ‘Procuring for Agile’ recently published by The Association for Project Management’s (APM) Contracts & Procurement SIG, where it looked at getting away from
(a) the two extremes of ‘time & cost’ (which means no incentive to perform) and fixed-price contracts (which give the initial illusion of uncertainty until change happens which it inevitably does, especially in agile); and
(b) adherence to any particular agile methodology. Instead, it considered contracts on the agile side of a waterfall / agile spectrum which need not be in software space.

The paper came up with a series of principles and suggestions for when and when not to procure on this basis; what an agile contract might look like; how to develop it; how to select a provider; and how to manage it.
Those who developed the paper were from both a software and non-software background.

18 March 2020 - Week 3 - Managing the relationship through the contract
Whilst most organisations have robust processes to ensure the procurement function is managed effectively, by investing in qualified and experienced procurement professionals, the same level of attention has not always been given to ensuring that the management of the supplier post-contract letting is carried out effectively. Often Service Delivery and Project Managers can feel that they are handed over the supplier to manage and are left to “get on with it”

The talk provides practical inputs and advice on how to manage the supplier effectively so that projects are delivered on time, to specification, to agreed quality, within agreed costs
The talk will cover the following points
· Setting the context – the supplier lifecycle
· The importance of clearly defined requirements
· The need to balance managing on the contract and managing on the relationship
· Key information required about the contract and the supplier background – without it the supplier cannot be managed
· Establishing a positive way of working with the supplier – the behaviour code
· Effectively communicating and influencing the supplier in a range of operational situations
· How to manage disagreements and disputes
Keeping the supplier focused and engaged – particularly for the long term or multiple projects.


25 March 2020 - Week 4 - Project Managing through the Contract challenges
John Lake is a very experienced ‘hands-on’ project manager who has learnt the importance of the contract and in this presentation will share real war stories to illustrate how contracts issues can be resolved.

So, welcome to the ‘Deep End’ – Sink or swim! How to make your project a success when significant elements are contracted to third parties.

When we contract third parties, risks are added due to dependency on the performance of those resources (Caveat Emptor!). So ... how do we contract and manage those resources and how do we avoid the key pitfalls? Do you know what they are? What if contracting decisions have already been made – contracts placed? This has been the case in many of John’s project appointments. You may be faced with retrieving a project with skeletons in the cupboard!

The good news is that it is possible to mitigate the associated risks and deliver successfully if you know what to look for and how to take any appropriate remedial action (John will relate some real-world examples). In this interactive presentation (with your valued participation) we will examine what can go wrong, how to assess the ‘health’ of the contracted work and the key delivery management techniques.

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SPEAKER BIOGRAPHIES

Dr Jon Broome BEng PhD FAPM
Not from a software background; as a contracts expert he has numerous articles, papers and books published on the topic of contract strategy and use of the NEC forms of contract and consulted on projects ranging in value from tens of thousands of pounds up to £16.5bn and across multiple sectors. As chair of the APM’s Contracts & Procurement SIG, for the last 10 years – apart from one – he was co-editor and a leading author of APM’s Guide to Contracts and Procurement. He was the lead author for the white paper and also a trustee director of the APM.

Richard Moxam
A training consultant working in the specialist area of supplier management skills development. Identifying that for many managers the move from leading in-house teams to managing external suppliers engaged for service or project delivery is a challenge, he works in developing and facilitating learning workshops on this topic for corporate and public sector clients. Before moving into consultancy and training, his business career was in sales and marketing, followed by time in operations management, where he gained experience managing technology suppliers. His employment was mainly with U.S.-owned multinationals, including A.C.Nielsen, Proctor and Gamble, Xerox, Lex and Commerce Clearing House Inc. His recent book, “Leading and Managing Strategic Suppliers” is published by Business Expert press https://www.businessexpertpress.com/books/leading-and-managing-strategic-suppliers/

John Lake B.Sc(Hons) ChPP MAPM RPP CEng MIET
Since graduating with an electronics degree John’s career has progressed through a range of appointments in electronics engineering and project management; including 10 years as Head of Project Delivery in a systems integrator SME and 9 years as Managing Director of an SME delivering telecommunications test solutions. He has extensive experience of both sides of the contracting equation. He is co-editor and contributing author of the Guide to Contracts and Procurement, published by the Association for Project Management.
John is keen to share his experience and knowledge with other project professionals; to help promote best practice within the project management community. He is an active volunteer for the APM Contracts and Procurement Specific Interest Group (SIG).

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FEES
Early Bird Fees, available until 3 February 2020
BCS Member Rate = £70.80, including VAT, plus booking fees.
Non-member Rate = £106.80, including VAT, plus booking fees.
APM Member = £94.80, including VAT, plus booking fees.
Students Rate = £42.00, including VAT, plus booking fees. (No early bird rate)

Full rate fees, available after 3rd February 2020
BCS Member Rate = £84.00, including VAT, plus booking fees.
Non-member Rate = £126.00, including VAT, plus booking fees.
APM Member = £112.80, including VAT, plus booking fees.
Students Rate = £42.00, including VAT, plus booking fees. (No early bird rate)

REFUNDS/CANCELLATIONS:
A full refund will be issued if a cancellation is received within 14 days of the booking date or by noon on Wednesday 26 February 2020, otherwise, name substitutions will be allowed after this date.

For overseas delegates who wish to attend the event please note that BCS does not issue invitation letters.

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THIS EVENT IS BROUGHT TO YOU BY:
BCS Project Management SG (PROMS-G)
Visit https://www.bcs.org/membership/member-communities/project-management-specialist-group-proms-g/

Contract Management and Project Management Spring School - Project Management SG
Date and time
4 March, 6:00pm - 25 March, 9:30pm
Location
BCS, The Chartered Institute for IT
Ground Floor
25 Copthall Avenue
London
England
EC2R 7BP
Price
45.11 - 113.80 GBP