Approved by Council 23 April 1986
Amended by Branches Board 30 November 1999
Amended by Member Services Board 8 February 2006
1. The following definitions shall apply throughout unless the context states otherwise:
The British Computer Society
The BCS Young Professionals' Group
BCS Member eligible and accepted for membership of the Group
Group Members who have been validly elected to the National Committee of The Group
2. The object of the Group shall be the promotion and encouragement of all aspects of Information Technology, with particular reference to those relating, and of special interest, to members of the BCS who will typically be aged 35 and under.
3. BCS Members who are in the age range 18-35 inclusive are automatically members of the Group.
4. Unless determined by an ordinary resolution by the Committee, the number of officers shall not be subject to any maximum but shall be not less than three. The officers shall include a Chairman, a Secretary and a Treasurer. The committee shall have the power to appoint representatives to and from other committees.
5. The officers and Committee shall be elected at the annual general meeting or appointed to fill a casual vacancy in accordance with the procedures that shall from time to time be adopted.
6. At their sole discretion, the Committee shall have the power to appoint any eligible Group Member to the Committee to fill casual vacancies. A quorum shall consist of three committee members, at least one of whom must be an officer of the Group. Each committee member shall have one vote on all matters dealt with by the committee. In the event of a tie, the Chairman shall have an additional casting vote. No business shall be transacted at any meeting unless a quorum is present.
7. All general meetings other than annual general meetings shall be called extraordinary general meetings.
8. An annual general meeting shall be held each year and not more than fifteen months after the previous AGM.
9. Nominations for officers and committee must be received by the Honorary Secretary not less than seven days before the annual general meeting.
10. At the sole discretion of the Chairman of the meeting, any person in attendance at a meeting of the Committee or the Group who disrupts the proceedings of that meeting may be removed from that meeting forthwith.
11. At all meetings of the committee, every person entitled to attend and vote shall have one vote and in the event of a tie the Chairman shall have an additional casting vote.
12. In the absence of the Chairman of the Group, the members present at the meeting shall appoint one of themselves Chairman of that meeting.
13. Any change to the Constitution or any rules of the Group shall be made only if passed by a majority of two-thirds of Group Members present at a general meeting.
14. An extraordinary general meeting may be called by the committee or by application to the Secretary in writing signed by not less than 50 members of the Group. A meeting shall be called not later than 28 days after receipt of such notice.
15. Twenty one days notice shall be given to members before any general meeting is held. The notice shall be given to all Group Members entitled to attend and vote thereat but shall be deemed to have been given when published on the Group's website.
16. Expenses will be claimed in accordance with the expense claim procedure.
17. The Committee shall have the power to deal with any matters not covered by any rules governing the Group or to interpret any such rules should there be any doubt or difficulty liaising with the person or persons appointed by BCS to manage or co-ordinate with the Group.