We may use your personal data to fulfil a contract or take steps linked to a contract:

  • to provide the products and/or services to you;
  • to communicate with you in relation to the provision of the contracted products and services;
  • to provide you with administrative support such as account creation, security and responding to issues;
  • to provide an improved customer experience by recording calls and using them for training purposes and’;
  • to provide you with surveys, information about our awards and events, offers and promotions, related to the products and/or services.

Legitimate Interests

Where the collection of data is necessary for purposes which are in our, or third party’s legitimate interests. These interests are:

  • communicating with you in relation to any queries, issues, complaints, examinations, professional membership, financial transactions;
  • improving the quality of experience when you interact with our products or services including testing the performance and customer experience of our website;
  • improving the quality of experience when you interact with us directly through our customer services department;
  • performing analytics on sales or marketing data, determining the effectiveness of promotional campaigns;
  • dealing with disciplinary cases of BCS members.

Contract

Where there is a contract between BCS and your centre, training provider, school, hub or employer we will be processing your data to fulfil our obligations under such contract.

Consent

Where you have given your express permission to receive marketing communications, we may use your data to send you newsletters, surveys, information about our awards and events, exam, offers and promotions, related to products and services which may be of interest to you.

Where required by law

We may also process your personal data if required by law, including responding to requests by government or law enforcement agencies or for the prevention or crime or fraud.

Purposes for which we will use your personal data

Below is a description of the ways we may use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.

Purpose / Activity Type of data Lawful basis for processing including basis of legitimate interest
To register you as a new member (a) Identity
(b) Contact
Performance of a contract with you
To make an assessment for award of professional registrations (a) Profile Performance of a contract with you
To process and deliver services to you including:
(a) Manage payments, fees and charges
(b) Collect and recover money owed to us
(c) Mailing campaigns
(a) Identity
(b) Contact
(c) Financial
(d) Transaction
(e) Marketing & Communications
(a) Performance of a contract with you
(b) Necessary for our legitimate interests (to recover debts due to us)
(c) consent
To manage our relationship including:
(a) Notification about changes to our terms or privacy policy
(b) Asking you to leave a review or take a survey.
We may cross-reference your survey responses with information that we already hold about you. This would be for research purposes only, unless you expressly request otherwise.
(a) Identity
(b) Contact
(c) Profile
(d) Marketing & Communications
(a) Performance of a contract with you
(b) Necessary to comply with a legal obligation
(c) Necessary for our legitimate interests (to keep our records updated and to study how members use our products / services)
Recording of calls made to our customer services department (a) Identity
(b) Contact
Legitimate interest for training purposes and to improve future customer experience
To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data) (a) Identity
(b) Contact
(c) Technical
(a) Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise)
(b) Necessary to comply with a legal obligation
To deliver relevant website content and advertisements to you and measure or understand the effectiveness of the advertising we serve to you (a) Identity
(b) Contact
(c) Profile
(d) Usage
(e) Marketing & Communications
(f) Technical
Necessary for our legitimate interests (to study how customers use our products / services, to develop them, to grow our business and to inform our marketing strategy)
Register visitors to the BCS offices (a) Identity Necessary to ensure the correct person is allowed access to BCS and for Health and Safety and Fire evacuation reasons
To conduct the disciplinary procedure for BCS members (a) Identity
(b) Contact
(c) Membership
(d) Behaviour
Necessary for our legitimate interests to investigate an alleged infringement of the BCS Member Code of Conduct
To register you for an event (members and non-members) or if you wish to have access to resources such as videos or podcasts (a) Identity
(b) Contact
(c) Marketing & Communications
Necessary to know who has registered for an event and to provide follow up information
To take payment (a) Identity
(b) Contact
(c) Payment Information
We need this information to complete your purchase
To process scholarship applications (a) Identity
(b) Contact
(c) Education / Career
Consent
Interviewing for Apprenticeships / Examinations (a) Identity Consent


Marketing

We may use personal information to send direct marketing communications about our products and services that we feel you will be interested in. This may be in the form of email, post, telephone or by SMS. You can always choose to opt out of receiving direct marketing as all our marketing communications included unsubscribe links, alternatively, you can contact us to stop further communications.

We also carry out customer insight analysis from our interactions with you to help improve our products and services.

Event Booking

BCS uses Eventbrite for the majority of its events bookings and participants will register directly with them. Please refer to their Data Protection Notice for details of how they will process your data. If you require updates, amendments or deletion you should contact Eventbrite directly as they are the data controller. BCS also uses GoToWebinar and again, participants will register directly with them but BCS is the Data Controller and this notice applies.

Role Model

Organisations using Role Model are responsible for maintaining up to date records for staff.

For updates, amendments or deletion, you must contact your Role Model administrator directly.

Scholarships

BCS will collect and use your information to process your scholarship application and administer the scholarship scheme. We will share your data with the Department for Education (who is a Joint Controller) who may retain and use your information for the purposes of teacher recruitment and retention statistics. The legal basis for DfE processing this data is that such processing is necessary for them to perform a task in the public interest pursuant to Section 14 of the Education Act 2002. BCS has a data sharing agreement with the DfE for these purposes.

To support you in your journey towards a new career in teaching, we would like to register you with the DfE Teaching Line which is administered by Teleperformance UK Limited. The service offers a Premier Plus service to those who hold (or are predicated to gain) a first class, 2:1 or 2:2 degree). Premier Plus provides tailored advice about initial teacher training, support with your application from a dedicated advisor as well as help in securing school-based experience and invitations to exclusive events. Your data will only be processed in this way if you give your consent to being registered with the DfE Teaching Line. If you do give your consent, then DfE will share your data with Teleperformance UK Limited.

Computing at School (CAS)

As part of our involvement in the activities around the National Centre for Computing Education (NCCE), we are under a contractual obligation to share data with our consortium partners, STEM Learning Limited and Raspberry Pi Foundation. We may also be required to share data for certification and verification purposes. This data will ultimately be shared with the DfE. You can choose to update your preferences at any time by updating your CAS online profile with your preferred communication preferences.

Barefoot Computing

Barefoot Computing is a project run by BCS in association with BT and helps teachers to teach the computer science elements of the new primary computing curriculum. BCS is the data controller and is responsible for your personal data. In order to access our free materials, you need to complete a registration process where we will collect your name, email address, organisation you work for and data relating to your attendance at Barefoot Computing events. We use the information to provide you with access to our materials and carry out administration, statistical analysis and reporting on how the website is used. We will only send you information if you have provided permission to receive information and updates from Barefoot. You can update your preferences or unsubscribe at any time but going to “My Account Settings”.

Barefoot resources are playing an integral part in supporting primary school teachers through the National Centre for Computing Education (NCCE) in England. This is managed by a consortium formed of BCS and its partners, STEM Learning Limited and Raspberry Pi Foundation (the “Consortium Partners”). BCS may be obliged to share your registration data and the date of events you may have at tended with Consortium Partners in order to fulfils its legal obligations and to offer you additional professional development support and further resources to help you deliver first class computing education to your pupils. Such data will ultimately be shared with the Department for Education as part of the NCCE contractual commitments. We do not share this information with anyone else who is not connected with the Barefoot project or the NCCE. For Barefoot workshops we will send you materials, such as teacher packs, in the post. Your data will be shared with UPS or Royal Mail to facilitate the postage of such materials.

Your data will not be sold or passed on to any other third-party commercial organisation.

Learning Hub/Springboard

One of the benefits of BCS membership is that members can subscribe to a platform called Springboard which supports employee career development through e-learning content solutions. Members will be required to enter their data into the Learning Hub platform if they wish to join.

On-Line Collaboration Apps

BCS and its members use a number of online collaboration apps to engage with each other, these include, but are not limited to Meetup, Basecamp, Campfire, Huddle and Trello. Please note that in some cases, BCS has not approved the use of these apps so caution is recommended. If you are invited to join and enter your details into the following apps, then BCS is not the data controller and you will be responsible for changing preferences and permissions through the relevant app. Please be aware that some of these apps servers are held outside of the EEA.

Cookies

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, some parts of the BCS website may become inaccessible or not function properly. You can also turn off advertising by visiting http://www.youronlinechoices.com/uk/ and adjusting your privacy settings in your browser.

Profiling

Individuals who apply for AMBCS membership will automatically be given AMBCS through an automated process. If individuals apply for other grades and are not suitable, they will be informed that this is the case.

Change of Purpose

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.

If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.