Vacancy: Facilities Manager

We are looking for a Facilities Manager who will take day-to-day responsibility for the smooth and efficient operation of two floors within a serviced office environment. 

This is a hands-on, operational role focused on ensuring the office, meeting rooms, and shared spaces are safe, compliant, well-maintained, and provide a high-quality environment for staff, members, and visitors.

Role responsibilities:

Facilities Operations

• Act as the first point of contact for all facilities issues and requests.
• Manage building access systems, including staff passes, visitor access, and security coordination.
• Oversee postal services, deliveries, and courier requirements.
• Monitor and maintain adequate stocks of office supplies and refreshments.
• Ensure meeting rooms and common areas are set up, presentable, and ready for use.
• Conduct regular walk-throughs to check office standards and address issues promptly.
• Work closely with the People & Culture, Technology and Finance teams to ensure smooth operations.

Health & Safety Compliance

• Ensure compliance with health & safety policies, risk assessments, and statutory obligations.
• Organise and support fire drills, first aid provision, and building evacuation procedures.
• Carry out regular H&S inspections and escalate issues as required.
• Maintain up-to-date records of compliance checks, permits, and contractor works.

Maintenance & Contractor Management

• Oversee the Planned Preventative Maintenance (PPM) schedule and ensure timely completion of works.
• Liaise with landlords, building management, and external contractors for repairs, servicing, and upgrades.
• Manage day-to-day contractor visits, including site access, permits, and completion checks.
• Log, track, and follow up on all maintenance requests to ensure issues are resolved.

Administration & Reporting

• Maintain accurate records of service contracts, asset register, compliance certificates, and supplier contacts.
• Support budget control through monitoring of facilities expenditure and supplier invoices.
• Collect, analyse and report information on facilities matters for review by the Executive team.
• Provide regular updates and reports on facilities performance, outstanding works, and compliance status.
• Communicate clearly, work effectively with others, and contribute to team objectives.
• Champion BCS values by embedding them into daily work, fostering a positive culture, and encouraging others to do the same.
• Demonstrate a continuous improvement mindset by seeking opportunities to enhance processes, performance, and outcomes.
• Remain flexible and adaptable in response to changing priorities, challenges, and work environments.
• Embrace change positively and support others through periods of transition.

BCS is dedicated to providing training and development to help all staff realise their potential, and also offer a generous benefit package.

BCS, The Chartered Institute for IT are committed to promoting equality at every opportunity as an employer. This statement and our policies are designed to ensure our recruitment and employment practices and procedures actively promote equality of opportunity and value diversity.

All applicants must be eligible to work in the UK upon application.

PLEASE NOTE: This vacancy may be removed before any listed closing date once a sufficient amount of applications have been received.

In the event that we receive a high number of applications for this vacancy, we may be unable to provide an individual response to every candidate, therefore if you haven’t heard back from us within 4 weeks of the closing date, please consider your application unsuccessful on this occasion.

No recruitment agencies please.

How to apply: Please apply by submitting your CV to careers@bcs.uk along with a cover note answering the following questions:

(a) Your area(s) of expertise & qualifications;

(b) Your experience and suitability for the role

We look forward to hearing from you!

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