Job title: Service delivery officer - Community
Salary: £22,000 p.a.
Location: Swindon, Wiltshire
Contract Type:  12 month fixed-term contract

 

We are recruiting for a Service Delivery Officer - Community to join our Community team, on a 12 month fixed-term contract. This is a full-time role with a hybrid structure enabling the right candidate to work from both home and our Swindon offices located on key transport links in the town centre.

About the role

Work as part of the community department to deliver, within agreed service levels, a high quality service to community volunteers to support the delivery of community activity helping to demonstrate the vale of BCS to new and existing members.

Key responsibilities:

  • Publish and manage online event registration requested by community groups and work with volunteers and coordinators to make amendments where appropriate. Providing our volunteers with updates on event registrations and support community coordinators by providing requested information to support successful running of the event;
  • Process and review information received in support of community administrative functions such as community committee management; adding, removing and editing committee members in salesforce and requesting webpage updates to reflect changes;
  • Administer induction and training programmes for community volunteers, helping to schedule activity and manage induction sign ups;
  • Process requests for student prizes, arranging payment and receipt of membership for prize winners;
  • Administer speaker gift process receiving requests from our community volunteers and ordering gifts to be dispatched to speakers;
  • Administer video production process, adding new recordings to our video production workflow for video production supplier to edit;
  • Manage event reporting processes such as attendance vs registration figures;
  • Support post event communications to attendees such as issuing surveys through our event system;
  • Provide excellent service to our customers, both internal and external. Communicate effectively through all communication channels available; email, telephone and Zendesk;
  • Take ownership of issues through to completion, escalating matters when appropriate and ensuring that relevant details are available for colleagues to allow them to manage these issues in your absence;
  • Have a flexible approach and be prepared to support other team members to ensure departmental goals are achieved;
  • Support processes to enable creation of CPD content from community events, ensuring community volunteers complete relevant forms to help instruct CPD production;
  • Work to all policies, standards and procedures within SLA’s, KPI’s, BCS regulations and third parties regulations;
  • Produce and maintain statistics and information which will contribute to management reports as and when required;
  • Flexibility is required of all job holders to adjust responsibilities as required from time to time by their Line Manager / Divisional Director;
  • The content and reporting lines detailed in this job description may be reviewed and changed from time to time to reflect organisational requirements;
  • All staff will live BCS’ values and support our purpose;
  • Continually looking at ways to make improvements to systems, processes and procedures.

Who are we looking for?

Education and qualifications
  • 5 GCSE’s including Maths and English at Grade C above or equivalent
Experience
  • Proven experience of working in a customer focused and/or client services environment
  • Proven experience in the use of Customer Relationship Management systems and other databases, including bespoke set ups
  • Proven involvement in business process improvement
Competencies and skills
  • Fully competent in the use of Microsoft Outlook, Excel and Word
  • Excellent interpersonal and communication skills – both written and verbal
  • A pro-active and positive “can do” attitude
  • Excellent team player, who is also able to work independently
  • Strong administrative and organisational skills
  • Able to show initiative
  • Open approach to business improvement
  • Ability to prioritise and organise time to set deadlines
  • Skilled at building rapport with clients and external parties
  • Can communicate effectively with different stakeholders, both internal and external
  • Experienced in the use of Microsoft Outlook, Excel and Word
  • Ability to identify areas for improvement within your department
Knowledge
  • Knowledge of membership organisation
  • Knowledge of IT industry
  • Knowledge of your responsibilities to meet regulatory compliance
  • Knowledge of GDPR and Data Protection Regulations
Special conditions
  • Some offsite visits to clients, partners and suppliers may be required;
  • Travel to other BCS offices may be required;
  • Some out-of-hours working including weekends may be required.

BCS is dedicated to providing training and development to help all staff realise their potential, and also offer a generous benefit package.

BCS, The Chartered Institute for IT are committed to promoting equality at every opportunity as an employer. This statement and our policies are designed to ensure our recruitment and employment practices and procedures actively promote equality of opportunity and value diversity.

All applicants must be eligible to work in the UK upon application.

PLEASE NOTE: This vacancy may be removed before any listed closing date once a sufficient amount of applications have been received.

In the event that we receive a high number of applications for this vacancy, we may be unable to provide an individual response to every candidate, therefore if you haven’t heard back from us within 4 weeks of the closing date, please consider your application unsuccessful on this occasion.

What BCS offers in return

Remuneration

£22,000 per annum

Benefits and perks

From Day One (pre-probation)

  • 23 days holiday per year increasing to a maximum of 27 days with length of service.
  • A day off on or during the month of your birthday.
  • Up to 3 extra paid days off during shutdown between Christmas and New Year.
  • Free BCS membership giving you invaluable membership resources.
  • The Social Club – events and subsidised trips open to all employees.
  • Refer a Friend – If you ‘refer a friend’ for a role at BCS and they are successful, you would receive £750 after 6 months and further £750 after 12 months (conditions apply)
  • Life Insurance paid at four times base salary from day one.
  • Group Income Protection Insurance – an insurance which will pay a percentage of your salary for up to 3 years in the event of a long-term illness preventing you from working. This benefit is subject to a claim assessment and only payable if certain conditions are met.
  • BCS Stars – the internal recognition scheme based on the company values. Employees can be nominated across the business to earn points to spend on an online shopping platform.
  • EAP – Employee Assistance Programme (Counselling, financial and legal advice).

Post probation

  • Holiday buying scheme
  • Private medical insurance
  • Health cash plan
How to apply

Please send your CV with a covering letter to hr@bcs.uk