Vacancy: HR Assistant

We are now recruiting for a HR Assistant to join our Human Resources team, in a permanent capacity, working full-time at our Swindon offices located on key transport links in the town centre.

About the role

We are looking for a proactive and organised HR Assistant keen to make a positive impact during an exciting time of transformation for our organisation.

Reporting to the HR Manager, you’ll play a vital role in supporting all aspects of the employee lifecycle, from recruitment and onboarding to leaver processes, HR systems and reporting. You’ll be the first point of contact for day to day HR queries, helping our busy managers and people with professional, helpful advice. You’ll also support recruitment coordination, maintain accurate records and get involved in people related projects, wellbeing initiatives and system improvements.

This is a role for someone who thrives on getting things done, enjoys building great relationships and wants to learn in a busy hands on HR team.

We need you to bring some experience in HR or recruitment admin, strong attention to detail and excellent organisational skills. You’ll have a people focussed, can-do attitude and a professional approach to your work. You’ll be an excellent communicator and confident to work with people at all levels. Proficient in Microsoft Office you’ll be willing to learn how to use and maximise our HR systems and grow your knowledge and skills.

We are a values led organisation, proud of our collaborative and professional culture. Through this role we provide a varied and rewarding opportunity with excellent benefits, flexible hybrid working and parking when working in our central Swindon office.

Key responsibilities:

• Daily management of the HR and Careers email inbox’s, ensuring timely responses and management of queries.
• Provide full and comprehensive administration assistance for HR processes, ensuring records are maintained accurately and in compliance with internal policies and relevant UK legislation.
• Own and maintaining the central HR Planner, ensuring tasks and reminders are allocated accordingly and followed up if incomplete.
• Processing new starter and leaver paperwork, managing the people processes and guiding / supporting teams through the onboarding process from offer to introduction period end.
• Provide first line, day to day HR advice and guidance to employees and managers, escalating to the relevant team member as appropriate.
• Co-ordinate recruitment and selection activities, including supporting the preparation of adverts, liaising with candidates, recruiting managers and agencies, supporting candidate sourcing, screening and selection activities, maintaining accurate records and conducting right to work checks whilst ensuring an excellent candidate experience.
• Provide administration support to the Payroll & Systems Manager, providing payroll absence cover as required.
• Co-ordinate the creation, signing and recording of recruitment, offer and change requests. Compiling and sending terms of employment and contractual change communications via the HR system.
• Maintain and update HR pages and communications on the Green Room, ensuring all relevant details are kept up to date and user friendly.
• Monitor sickness absence records, supporting managers with absence reviews and escalating cases for further review when required.
• Assist with the co-ordination and administration of Group wide employee engagement, wellbeing and training activities.
• Support the HR team and/or managers with accurate note taking as required.
• Ensure accurate maintenance and retention of all employee records in accordance with data privacy and retention policies.
• Provide ad-hoc administration and co-ordination support for HR initiatives to support organisational culture, performance and wellbeing.
• Research / collect data (i.e. HR system data, feedback, external information) and provide reports to support the Head of HR with the provision of accurate HR management reporting.
• Plan and attend personal learning and development activity to keep skills up to date in accordance with needs of the role and legislation or other internal or external people process changes
• Flexibility is required of all job holders to adjust responsibilities as required from time to time by their Line Manager/Divisional Director.
• All staff will live the BCS’ values and support our purpose.
• Continually looking at ways to make improvements to systems, processes, and procedures.
• The content and reporting lines detailed in this job description may be reviewed and changed from time to time to reflect organisational requirements.

BCS is dedicated to providing training and development to help all staff realise their potential, and also offer a generous benefit package.

BCS, The Chartered Institute for IT are committed to promoting equality at every opportunity as an employer. This statement and our policies are designed to ensure our recruitment and employment practices and procedures actively promote equality of opportunity and value diversity.

All applicants must be eligible to work in the UK upon application.

PLEASE NOTE: This vacancy may be removed before any listed closing date once a sufficient amount of applications have been received.

In the event that we receive a high number of applications for this vacancy, we may be unable to provide an individual response to every candidate, therefore if you haven’t heard back from us within 4 weeks of the closing date, please consider your application unsuccessful on this occasion.

No recruitment agencies please.

How to apply: Please apply by submitting your CV to careers@bcs.uk along with a cover note answering the following questions:

(a) Your area(s) of expertise & qualifications;

(b) Describe your ideal role and career aspirations (2-3 sentences);

(c) Detail your key motivations for working in this sector (2-3 sentences);

We look forward to hearing from you!