Protecting & Disclosing Electronic Records - Actual Experiences

Date: Monday 18 February 2013, 6.00pm - 8.30pm

BCS, 1st Floor, The Davidson Building, 5 Southampton Street, London, WC2E 7HA | Maps

Cost: BCS members £10 +VAT, non-members £15 +VAT, students £5 +VAT


Ed Sautter, Partner, Mayer Brown International LLP
Patricia Poku


Law SG has two prominent complementary speakers with practical experience of both business (including LOCOG) and litigation. This will be joint with IRMA, Elite and Law SGs.

18:00 buffet and registration
18:30 - 20:00 Talks & Questions
20:00 - 20:30 networking with buffet & wine.

Ed Sautter, Partner, Mayer Brown International LLP - Keep up! Three top tips for dealing with e-disclosure as the technology and regulatory landscape continues to change

  • Aligning e-records management policy with e-disclosure rules: how can businesses work out if they are where they need to be, and what should they do if they're not?
  • Quality control and cost reduction: cautionary tales from cases where e-disclosure has gone awry and lessons learned for making best use of technology
  • Avoiding 'bad' documents: going 'back to basics' to prevent the development of communications technology encouraging the creation of damaging records.

Ed advises and represents banks and other financial institutions in disputes across a broad range of transactions and banking products, recently seconded to two major investment banks. He is noted for giving 'punchy, commercial and effective advice' and described by clients as having a hands-on approach, not just as a litigator but as a business adviser too. He regularly writes and presents on records management topics.

Patricia Poku - Privacy by Design  - Ensuring continued compliance to the requirements of the Data Protection Act

Patricia Poku offers a unique blend of executive acumen, global teamwork with strong operational and front line experience in processing the full lifecycle of personal data from creation to destruction. She has over 15 year’s specialist experience in information management.

When she finally closes up shop in her current role as Head of Data Protection at the London 2012 Olympic Games, Patricia will have spent 18 months protecting the personal data of citizens from around the world as it streamed in at a rapid pace from Olympic departments, including marketing, volunteer coordination and ticketing.

With a reputation for implementing the requirements of other legislation such as the Freedom of Information Act 2000 and the Reuse of Public Sector Information Act 2005 for large organisations, Patricia has been instrumental in making significant contribution in the roll out of new information systems in the public and private sectors.

Previously, in her role as the Principal Information Governance Officer in the London Borough of Newham, Patricia also served as the Authority’s Caldicott Guardian with responsibility for information protection and confidentiality of social services and NHS data in which she led in developing the compliance framework, improving transparency, visibility and bringing data protection and confidentiality issues to the forefront of Senior Management Team discussions. She represented the Local Authority on various committees including the Pan North-East London Committee for information Sharing and the Pan London Forum for Data Protection.

In the last UK population census, Patricia was appointed by the Office of National Statistics to manage the collection of personal and sensitive data in the London Borough of Havering.

Her topic 'Privacy by Design - Ensuring continued compliance to the requirements of the Data Protection Act.' will include:

  • the responsibilities of the Data controller and extending the law to Data Processors
  • strengthened rights of the Data Subject